• Validate the accuracy of specified materials and parameters used for production.
• Conduct consistent and timely sampling and inspection such as physical, chemical and sensory testing of in process materials and products.
• Monitor the shelf life of product as to its sensory attributes.
• Validate if SOP’s are consistently implemented.
• Timely feedback any in process materials and product quality variations, any possible physical, chemical and biological contaminants.
• Ensure that batch records and reference samples are maintained.
• Validate the consistent implementation of cleaning, sanitation and GMP standards.
• Conducts FG freshness and flavor concentrates audit to check the status such items,
• Ensure timely and consistent submission of required reports.
• Assists in development or enhancement and implementation of QA systems and procedures.

• Familiarizes with systems and processes appertaining to sales, marketing and plant operations.

• Identify sales, marketing and plant operations efficiency and productivity issues and initiate steps, agree on reasonable timeline within which to resolve said issues and provide process improvement results.

• Ensures that, in the resolve of sales, marketing and plant operation efficiency and
  productivity issues, all sales, marketing and plant operations systems and procedures
  are documented and made available for tracking of process owners.

• Responsible in establishing measurable and controllable improvement programs for
  sales, marketing and plant operations that are relevant and can be use as planning
  and monitoring tool to guarantee fulfillment of targets and deadlines of process
  owners.

• Determine how best to utilize and measure the following programs to achieve
  maximum efficiency and productivity:

  • Sales programs for sales activations, monitoring, controlling & measurement;

  • Marketing programs for promotional campaigns & new product launches,
    monitoring, controlling & measurement;

  • Plant Operations for work force; production line & machine capacity;
    established parameters monitoring & control on machine downtime, rejection
    rate, material usages production yield, production order cost sheet, etc.: and
    food and employees safety.

• Develops needed communication, coordination and collaboration skills to ensure that
  all agreed sales, marketing and plant operation plans and programs are attained on a
  monthly basis.

• Conduct evaluation of sales, marketing and plant operations plans and programs
  effectiveness of implementation on a periodic basis.

• Institutionalizes sales, marketing and plant operations methods and systems that will
  provide support in coaching sales, marketing and plant operations team to
  continuously achieve sales, marketing and plant operations objectives

• Prepare reports for monthly operations review or business review.
• Submit sales activation performance (IAS and EMAS Sales Performance).
• Ensure accurate and timely releases of incentives.
• Submit master coverage plan to the Regional Sales Head (RSH); IAS, EMAS, DSP & ESS.
• Conduct Merchandiser’s Meeting.
• Pool qualified candidates for IAS, EMAS and DSP.
• Submit area status report.
• Track competitor activities, promotions, price increases and new products.
• Establish Bellweather Accounts for market intelligence purposes.
• Submit new product pipelining updates or reports.
• Assist in new product launching and gather feedback from trade.
• Work with IAS/DMAS/DSP – those who need help and assistance in the sell-in of newly launched products.
• Implement & monitor strictly van loading factor & SKU range of company products.
• Check Customer Record Card of DSP.
• Check DSP compliance with their MCP and review booking quantity of outlets.
• Conduct at least four (4) days route with DSP.
• Conduct weekly operations review with DSP and copy furnish RSH and Sales Admin of the Minutes of the Meeting.
• Intervene in outlets without placement due to accounts receivable issue.
• Close hanging A/Rs within twenty-four (24) hours and to be charged for unclosed A/Rs.
• Implement FIFO and no BO products display on shelves and bodega/warehouse.
• Pull-out and make corresponding reports that BO spotted during trade check/audit will be charged to the merchandiser.
• Review merchandiser’s report to ensure timely compliance and recommend disciplinary measures to the Merchandiser Coordinator for those merchandisers who failed to comply.
• Validate that expenses being charged by merchandisers are limited to those allowed and that transportation expenses are confined only to outlet-to-outlet movement.
• Negotiate personally to Outlet In-charge for increase of company product shelf space allocation and the deployment of standard plan-o-gram.
• Check warehouses stocking level and ensure that FIFO is implemented and no out of stock situation.
• Check and segregate all returns from trade and validate causes of BO per DSP per outlet.
• Coordinate with IAS/EMAS/DSP for daily sales output and review all submitted order plan slip.
• Check booking quantity of SO (sales order) against actual inventory and off-take.
• Implement strictly DOS (Distributor Ordering System) or AOS (Account Ordering System).

• Lead the HACCP Team of GMP Officer(s), GMP Inspectors, Food Safety Document Controller and Food Safety Auditors.

• Identify control measures and traceability of both operational and non-operational from Raw Materials, Productions up to Finish Goods to ensure food safety at all times.

• Develop and document operating guidelines and procedures of activities and programs under Food Safety Management Systems (FSMS) aiming to reduce if not eliminate food safety and health hazards.

• Oversee the implementation of Food Safety Management Systems (FSMS) monitoring, audit and verification of:

  • Critical Control Points (CCP)

  • Product Validations

  • Good Manufacturing Practices (GMP)

  • Various Laboratory Activities (water, product, environment, equipment, etc)

  • Product Sampling Library

• Conduct regular and random audits in all plant areas and perform the documentation of the following:   

  • Report of deviations and non-conformances

  • Issuance of violation tickets

  • Recommendation of corrective actions

  • Recommendation of preventive actions

  • Recommendation of areas for improvements and further developments

  • The conduct regular monitoring on the implementation of corrective and preventive actions and areas of improvement to ensure non-recurrence of GMP and food safety violations.

• Ensure compliance to the HACCP 12 Steps and 7 Principles including the HACCP Planning.

• Ensure compliance to all legal and government requirements including product licenses, BFAD, PHIL FDA including attending to product audits and company relations.

• Develop Prifood capacity to attend to product recall.

• Handles complaints related to food safety and product failures.

• Develop and implement Crisis Management and Emergency Preparedness.

• Integration of processes as required by food safety and QMS 9001.

• Develop, document, implement training programs on Good Manufacturing Practices (GMP) and Pre-Requisites Programs (PRPs).

  • Identify food safety training requirements in close coordination with HRD.

  • Calendar food safety training programs in close coordination with HRD.

  • Design food safety training modules unique to Prifood processes and tap internal subject matter experts (SME’s) to conduct or implement training programs. If not, tap external training providers to administer the training for Prifood participants.

  • Conduct post-training evaluation before the end of every training session.

  • Conduct assessment of REVALIDA of the effectiveness of training program three (3) months after attending any food safety training program

• Conduct Food Safety Meeting/Review regularly together with the HACCP Team.

• Act as representative of Prifood to any inquiries from government agencies and third party auditors for regulatory requirements compliance.

Direct and control the human resources and administrative services department to provide a comprehensive and professional support services to the company.

The position will be directly under the Office of the Organizational Development Head and the Assistant General Manager.

• Lead and manage a team as well as oversee the full spectrum of HR services. These serves as primary point of contact for all internal clients and point of escalation for all advisory issues.

• Determine department's talent requirements and workload allocation by performing recruitment activities such as manpower planning, sourcing, screening & selection and placement in order to hire the right person for the right job at the right time.

• Administer company’s compensation policies on job analysis, job evaluation, pay grade structure development and application, salary negotiation and wage management, timekeeping and payroll processing, and manage performance management system, competency development, human resource information system and 201 file all with the end of supporting the 3P’s (Pay for Position, Pay for Performance and Pay for the Person) compensation philosophy of the company.

• Promote employee welfare policies of the company by handling company benefits and developing benefits program using company baseline data, demographics and external information (benchmarked data). Knowledgeable and can explain all government mandated benefits, its requirements and processes.

• Manage culture building to provide the right environment for the right employee. Develop, revise, and implement the employee code of conduct to manage employee handling and eventually avoid, if not, manage DoLE and NLRC representations. Develop, implement, and maintain employee programs and activities at all levels and facilitate employee communication on company directions, policies and procedures dissemination and clarification, and employee issues resolution.

• Oversee human resource development to build-up employee competencies. Coordinate and facilitate with key people the identification of development needs (training needs analysis) of employees. Source training experts and work closely with them in creating learning interventions (training program design), in facilitating the delivery of learning solutions and acquisition of required competencies (training program implementation), and in measuring the impact of training programs and provide recommendations for improvements (training program evaluation).

• Develop necessary policies and procedures to ensure the environment, the health and safety of all stakeholders. Ensure that the company continues to comply with best practices and legal requirements in the field of environment, health and safety.

• Manage administrative services covering travel facilitation, canteen, medical clinic,   janitorial and landscaping services, messengerial services, fleet management and manpower service providers.

• Handle security affairs by identifying vulnerabilities of company premises and introducing security measures to ensure the protection of the company properties and safety of all employees.

• Operate human resource and administrative services in compliance with the requirements of ISO 9000:2015 version, ISO 14000 and OHSAS standards.

• Ensure achievement of service level agreements of HRD under management by objectives (MBO).

• Act as true business partner to business unit heads in reviewing and in further enhancing human resource policies and practices as well as driving new initiatives.

• Manage the unit’s expenditures versus the approved budget. Reviews and approves request related financial needs of the unit according to finance policies and procedures.

• Represents the company in any industry associations and groups related human resource.

• Prepare reports for monthly operations review or business review.
• Submit sales activation performance (IAS and EMAS Sales Performance).
• Ensure accurate and timely releases of incentives.
• Submit master coverage plan to the Regional Sales Head (RSH); IAS, EMAS, DSP & ESS.
• Conduct Merchandiser’s Meeting.
• Pool qualified candidates for IAS, EMAS and DSP.
• Submit area status report.
• Track competitor activities, promotions, price increases and new products.
• Establish Bellweather Accounts for market intelligence purposes.
• Submit new product pipelining updates or reports.
• Assist in new product launching and gather feedback from trade.
• Work with IAS/DMAS/DSP – those who need help and assistance in the sell-in of newly launched products.
• Implement & monitor strictly van loading factor & SKU range of company products.
• Check Customer Record Card of DSP.
• Check DSP compliance with their MCP and review booking quantity of outlets.
• Conduct at least four (4) days route with DSP.
• Conduct weekly operations review with DSP and copy furnish RSH and Sales Admin of the Minutes of the Meeting.
• Intervene in outlets without placement due to accounts receivable issue.
• Close hanging A/Rs within twenty-four (24) hours and to be charged for unclosed A/Rs.
• Implement FIFO and no BO products display on shelves and bodega/warehouse.
• Pull-out and make corresponding reports that BO spotted during trade check/audit will be charged to the merchandiser.
• Review merchandiser’s report to ensure timely compliance and recommend disciplinary measures to the Merchandiser Coordinator for those merchandisers who failed to comply.
• Validate that expenses being charged by merchandisers are limited to those allowed and that transportation expenses are confined only to outlet-to-outlet movement.
• Negotiate personally to Outlet In-charge for increase of company product shelf space allocation and the deployment of standard plan-o-gram.
• Check warehouses stocking level and ensure that FIFO is implemented and no out of stock situation.
• Check and segregate all returns from trade and validate causes of BO per DSP per outlet.
• Coordinate with IAS/EMAS/DSP for daily sales output and review all submitted order plan slip.
• Check booking quantity of SO (sales order) against actual inventory and off-take.
• Implement strictly DOS (Distributor Ordering System) or AOS (Account Ordering System).

This position will be responsible for the efficient and effective operation of planning and inventory control functions.

• Ensure achievement of objectives related to available-to-promise (ATP), on-time delivery (OTD) and inventory investment. 

• Work with S&OP processes, purchasing and production to derive achievable supply and production plans. 

• Actively monitor demand and the availability and flow of materials through planning, inventory and production to identify and resolve supply and production bottlenecks.

• Develop, track, review and report on planning and inventory control related metrics which reflect performance at the individual, department and company level.

• Engage the planning and inventory staff to leverage Lean tools to identify root cause, develop and execute plans to achieve target goals through continuous improvement.

• Develop and manage materials planning focusing on display of capability and urgency in addressing expedited requirements and reprioritization and demonstrating ownership and accountability at the individual as well as team level.

• Monitor production load/capacities and inventory levels (to include raw materials, components, WIP, Sub-assemblies, finished goods) to ensure material availability and timely release to production in order to achieve OTD objectives (customer, x-plant, distribution).

• Collaboratively establish quarterly and refresh monthly, an achievable 13-week rolling production plan based upon revenue goals, demand and capacity analysis and new product development initiatives in conjunction with staff and x-functional colleagues.

• Work closely and proactively with purchasing to establish and maintain inventory levels that support the factory build schedule.

• Work with counterparts in other sites to establish and maintain effective transfer order demand and supply signal creation, monitoring and fulfillment policy and procedures.

• Monitor creation and distribution of execution level production schedules; conferring daily with operations leadership and production supervisors via planners to determine progress of work and completion dates; and resolving issues on work in progress, inventory levels, and production problems with major emphasis on planning and inventory control excellence in material availability and production delivery reliability.

• Coordinate directly with product managers, customer service and operations management in order to evaluate and process expedite requests as per procedure and/or planner request.

• Resolve competing requirements for common materials within planning, conflicting demand priorities within product management/customer service and production leadership.

• Develop and maintain countermeasures to address root causes of customer service related issues. Engage product management/sales/customer service if there is a supply chain breakdown or production issue that precludes meeting the customer requirement.

• Provide access and direct line to Suppliers.

• Manage the inventory control function to ensure policy compliance and that the objectives of accuracy (count, serial, lot, etc.) product protection, timely and correct flow of paperwork and materials, and employee productivity are achieved.

• Execute and improve inventory investment processes related to:

  • Strategic finished goods stocking levels

  • KanBan item resizing

  • Excess and Obsolete

  • ABC Analysis and Cycle Count Program

  • Safety Stock

• Maintain matrices that define key control fields and work x-functionally to maintain the accuracy of same.

• Establish and institutionalized standard work for planning and inventory control. Identify, define and engage staff and x-functional resources in Lean projects to identify ways to eliminate waste and drive sustained performance.

• Develop, maintain and support metrics that measure and drive individual and department productivity and improvement. Increase the productive capacity of the working groups by initiating new ideas, processes and technologies.

• Develop and implement effective sales strategies.

• Lead nationwide sales team members to achieve Forecasted Sales Volume per SKU per Customer broken down into fulfillment of committed Weekly Demand Plan (WDP).

• Negotiate and close agreements with distributors and large key accounts.

• Ensure that sales and operation in the plant level participate in the SNOP Meeting and to be measured as to fulfillment of their commitment

• Collect Sales based on 100% sales invoice (SI) amount and approved Trading Terms.

• Comply with the Bad Order (BO) Standards with quality problems promptly reported within ten (10) working days from receipt of customer complaint.

• Ensure data analysis of quality Bad Orders (BO) and its proper documentation undertaken in the plant level.

• Manage existing accounts based on CAMA (Coverage, Availability of Products, Merchandising and Activation of Sales Programs) Principles and continuously look for new buying accounts.

• Ensure to bridge Prifood Corporation logistic point person and customer point person on unique requirements related to deliveries and/or Bad Order (BO) retrieval.

• Monitor and analyze performance metrics and suggest improvements.

• Perform research and identify new market opportunities.

• Liaise with Marketing and Product Research and Development departments to ensure brand consistency.

• Stay up-to-date with new product launches and ensure new sales team members are on board

• Troubleshoots and repairs all defective production machineries.

• Reconditions all defective machineries.

• Calibrates and repairs food manufacturing instrumentations and laboratory apparatus.

• Conducts preventive maintenance to prevent machine breakdown.

• Ensures that machine downtime is reduced to a minimum tolerance level.

• Implements efficient and cost-effective maintenance.

• Monitors stocks level of local and foreign machine spare parts.

• List down all machines spare parts needed for production repair.

• Assist in the training and orientation of new operators in the proper operation of production machineries.

• Responds promptly and urgently to matters that requires immediate actions and attention.

• Enforces consistently ISO approved process flow and procedures to maximize plant performance and minimize quality complaint.

• Attends and coordinates meetings.

• Initiate program through team briefing & monthly meeting: GMP, Personnel Hygiene and Plant Hygiene. 

• Strictly observe ethical, environmental and engineering laws, guidelines and standards and to provide leadership in health, safety and environmental performance

• Plan a production schedule for the job. Implement and control the production schedule.

• Determine material resources required and ensure its availability before actual production.

• Responsible and accountable in ensuring that processing and packaging machinery operate efficiently within the framework of quality and cost – effectiveness.

• Set and monitor quality standards of products, work out, implement standard operating procedures for production operations and ensure the same are adhered to.

• Implement and enforce quality control and tracking programs to meet quality objectives

• Manage, coach and develop a high performing Production Team that meets agreed objectives and which delivers best practice results, added value and continuous improvements.

• Work as part of the Management team to share ideas and improve production operation, recommending, supporting and implementing continuous improvement of process and procedure to optimize results and improve quality of delivery, in line with quality standards requirements delivery and in line with Company and Consumer requirements.

• Ensure that the function operates in accordance with any health, safety and environmental policies and procedures to ensure the safety and well-being of personnel and visitors.

• Consistently enforce ISO approved process flow and procedures and standards to maximize production performance and minimize quality complaint.

• Monitor the completion of tasks, review good performance of staff and organize necessary interventions for improvement. 

• Set department objectives/KPIs, ensure awareness of each employee, review and assess on-going performance of direct reports.

• Report on achievement of targets and identify any actions required.

• Enhances organization’s reputation by accepting ownership for accomplishing new and different request; exploring opportunities to add value to job accomplishments.

Take full responsibility of the shift in terms of ensuring the smooth running of the production processes and the management of production and quality targets.

• Drive productivity and continuous improvement through sound management practices: 

  • Prepare, implement and control or review and adjust production schedules.

  • Effective implementation of manpower planning (production schedules & shutdowns)

  • Ensure availability of manpower required before actual production. 

  • Organize workflow and maximize work load of production personnel.

  • Ensure safe/proper use of production equipment & schedule regular maintenance.

  • Ensure production equipment operate within quality and cost – effectiveness.

  • Ensure availability of material resources required before actual production.

  • Monitor production output based on Inspection Plans (IP).

  • Submit reports on performance and progress.

  • Operating machines within established process specifications. 

  • Troubleshoot and quickly resolve production method or machine issues.

  • Maximize efficiencies, achieve targeted raw material usages & minimize yield losses.

• Take full responsibility of the quality and product that is produced within the shift in line with quality specifications, processes and procedures.

  • Implement quality control & inspection programs to meet quality objectives.

  • Work with machine operators and packers to reduce controllable quality issues. 

  • Monitor key operating parameters to ensure the product adheres to specifications.

  • Conduct inspections of production processes, ensure deficiencies are analyzed and corrected, implement process improvements and ensure it is properly communicated

  • Provide feedback to machine operators on all quality matters.

• Provide leadership direction to production personnel on a daily basis.​​​​​​​

  • Ensure production personnel receive proper coaching and training.

  • Train new employees on how to safely use machinery and follow procedures.

  • Ensure production personnel are well-trained and committed to meeting Food Safety, Hygiene & Sanitation/GMP, HACCP, Quality and Production requirements.

  • Enforce strict safety guidelines and company standards.

  • Sustain communication throughout the production process.

  • Perform administrative duties accurately and in a timely manner. ​​​​​​​

    • Set individual objectives/KPIs and ensure awareness of each employee.

    • Monitor completion of tasks, review good performance, provide effective feedback and organize needed interventions for improvement using performance evaluation process.

    • Update records on training matrices, performance reviews and risk assessments.

    • Monitor attendance, punctuality and discipline of production personnel.

  • Ensure off-line and on-line documentation requirements are timely complied with. Prepare and maintain production reports.

• Take responsibility for production budgets.​​​​​​​

  • Estimate, monitor, and control production costs in compliance to standards. 

  • Implement cost control programs.

• Consistently enforce ISO approved process flow and procedures and standards to maximize production performance and minimize quality complaint.​​​​​​​

  • Monitors production lines safety operating procedures.

  • Monitors production lines hygiene, sanitation and food safety standards.

  • Monitors strict implementation of the plant good manufacturing practices (GMP).

• Validate the accuracy of specified materials and parameters used for production.

• Conduct consistent and timely sampling and inspection such as physical, chemical and sensory testing of in process materials and products.

• Monitor the shelf life of product as to its sensory attributes.

• Validate if SOP’s are consistently implemented.

• Timely feedback any in process materials and product quality variations, any possible physical, chemical and biological contaminants.

• Ensure that batch records and reference samples are maintained.

• Validate the consistent implementation of cleaning, sanitation and GMP standards.

• Conducts FG freshness  and flavor concentrates audit to check the status such items,

• Ensure timely and consistent submission of required reports.

• Assists in development or enhancement and implementation of QA systems and procedures.

• Manage the receiving, handling, distribution and storage of all products, materials, equipment and supplies that come in and out particularly from RM, PM Warehouses.

• Design and plan warehouse layout and space requirements in order to prevent loss or damage, observe FIFO/FEFO method and to achieve full warehouse optimization by taking into account full implications of product/material turn over, size, weight and other factors when allocating warehouse storage space.

• Implement effective cost reduction measures in all aspects of warehouse transactions and activities by eliminating waste and duplication of work, double handling, adopting best warehouse practices, and introducing technology where it is efficient.

• Manage the warehouse labor force efficiently and economically.  

• Implements management initiatives and processes and shall be responsible in the preparation and reporting of Warehouse monthly KRA

• Manage customer support. Plan and support activities

• Strategically manage warehouse in compliance with company policies.

• Monitor the daily warehouse activity.

• Ensure efficient warehouse process and scheduling.

• Interact effectively with other Department Head to ensure that warehouse processes and other requirements will always be complied.

• Shall see to it that you are knowledgeable on the EXACT system procedure

• Manage Logistics operations for the timely transport and delivery of finished goods on standard of OTD, OTA, implements OFR = 98% Standard.

• Ensures the maximum utilization of warehouse facilities.

• Coordinates with other department to ensure proper receiving, transfer and dispatch of raw materials and finished goods.

• Coordinates with the marketing department in maintaining minimum and maximum level of finished goods in warehouse based on market demand and sales forecast.

• Ensure immediate resolution on inventory discrepancies. Analyzes inventory variances per cycle count and provides immediate solution to significantly reduce the variance.

• Ensures effective utilization of warehouse areas and observes proper loading, unloading, stocking and safekeeping of items to maintain the quality of finished goods in order to prevent product damage.